Gottlieb EVS ADMINISTRATIVE SECRETARY fulltime day shift
Company: Trinity Health
Location: Champaign
Posted on: March 26, 2020
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Job Description:
Perform Varied secretarial duties to relieve supervisor of
clerical and routine administrative responsibilities and to
maintain an efficient and effective office operation. Sets
priorities with direction from supervisor. Typically supports a
director, administrative director or associate/assistant vice
president, or has a dual role supporting a department plus a
specific administrator. ****This position is Full Time but requires
colleague to work 50% of time at Gottlieb Memorial Hospital & 50%
at MacNeal Hospital.ADMINISTRATIVE SUPPORT: Answers & screens phone
calls, takes messages and makes appropriate referrals. May review
administrator's email. Attends meetings as requested, transcribes
and distributes meeting minutes. Maintains administrator's calendar
to include scheduling meetings, arranging appointments, &
coordinating travel arrangements. Brings pertinent dates to
administrator's attention, prepares and/or provides necessary
documents for use in meetings.COMMUNICATION: Composes effective
correspondence, announcements, training materials, narrative
summaries and reports, proposals and recommendations and/or written
materials. Compiles data to prepare operational reports and assist
with preparation of material to be reviewed by various committees
such as Capital Meetings, etc.AD HOC PROJECTS & EVENT PLANNING:
Completes various projects as needed or as directed by
administrator by proficiently researching and gathering information
from internal, external and internet sources. Summarizes and
compiles findings in written reports, spreadsheets, graphs or other
appropriate format. Effectively utilizes a variety of resources to
plan and execute on-site event planning.RECORD KEEPING: Creates and
maintains accurate filing system and records of departmental
activities/projects.Coordinates and dispatches team members as
needed for Room Cleaning processes.
Keywords: Trinity Health, Champaign , Gottlieb EVS ADMINISTRATIVE SECRETARY fulltime day shift, Administration, Clerical , Champaign, Illinois
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