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Gottlieb EVS ADMINISTRATIVE SECRETARY fulltime day shift

Company: Trinity Health
Location: Champaign
Posted on: March 26, 2020

Job Description:

Perform Varied secretarial duties to relieve supervisor of clerical and routine administrative responsibilities and to maintain an efficient and effective office operation. Sets priorities with direction from supervisor. Typically supports a director, administrative director or associate/assistant vice president, or has a dual role supporting a department plus a specific administrator. ****This position is Full Time but requires colleague to work 50% of time at Gottlieb Memorial Hospital & 50% at MacNeal Hospital.ADMINISTRATIVE SUPPORT: Answers & screens phone calls, takes messages and makes appropriate referrals. May review administrator's email. Attends meetings as requested, transcribes and distributes meeting minutes. Maintains administrator's calendar to include scheduling meetings, arranging appointments, & coordinating travel arrangements. Brings pertinent dates to administrator's attention, prepares and/or provides necessary documents for use in meetings.COMMUNICATION: Composes effective correspondence, announcements, training materials, narrative summaries and reports, proposals and recommendations and/or written materials. Compiles data to prepare operational reports and assist with preparation of material to be reviewed by various committees such as Capital Meetings, etc.AD HOC PROJECTS & EVENT PLANNING: Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute on-site event planning.RECORD KEEPING: Creates and maintains accurate filing system and records of departmental activities/projects.Coordinates and dispatches team members as needed for Room Cleaning processes.

Keywords: Trinity Health, Champaign , Gottlieb EVS ADMINISTRATIVE SECRETARY fulltime day shift, Administration, Clerical , Champaign, Illinois

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