Administrative Assistant - Early Childhood

Company: Champaign County
Location: Urbana
Posted on: June 24, 2022

Job Description:

Position Type:

Regional Planning Commission/Administrative Assistant -- Early Childhood



Date Posted:

4/14/2022



Location:

1776 E. Washington Street (Brookens Building)



Date Available:

As soon as possible.



Closing Date:

Open until filled.

Administrative Assistant - Early Childhood



Champaign County Regional Planning Commission is currently seeking an Administrative Assistant to join our team! Champaign County RPC is a people-focused agency made up of over 100 programs designed to generate possibilities for all within our community. A great deal of planning goes into creating opportunities where people can succeed on their own, and RPC is doing that work. This position is an excellent opportunity for someone who desires to make a difference in our community!

The Administrative Assistant is responsible for providing support to the Early Childhood Division Director and Managers and performing general office duties for department staff, including typing of reports, grants, and other general correspondence, performs general data entry utilizing a variety of computer software programs, answers phones and schedules meetings and appointments. The Administrative Assistant also maintains operation of the data systems and compiles the annually required Head Start Program Information Report.



Minimum Requirements:



Required Knowledge, Skills, Characteristics and Abilities:

At a minimum, High School Diploma or GED equivalent. Associates Degree preferred.

At least three years of administrative assistant or secretarial experience, preferably in an education environment.

Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish, preferred.

At least one year of fiscal experience preferred.

Experience working with diverse populations preferred.

Respect for the principles of Equal Employment Opportunity and Americans with Disabilities Act.

Must meet all requirements of Illinois Department of Children and Family Services.

Ability to handle program and client information in a confidential manner and report concerns as mandated.

Ability to use oral and written communication, and interpersonal and management skills necessary to effectively supervise staff, relate to children, families, and community agencies

Ability to utilize technology to meet program requirements

Ability to work in a fast-paced work environment

Ability to adjust to change frequently

Ability to work independently and meet strict deadlines

Ability to learn the Head Start and other agency rules and regulations within three months.

Ability to utilize modern office procedures, equipment, software, and web-based applications such as email and ChildPlus, Microsoft Teams, Survey Monkey, MS Word, MS Excel, MS PowerPoint, and the ability to learn project specific computer software programs.

Ability to make routine computations, enter data accurately, and communicate messages accurately and efficiently.

Ability to use email, spreadsheets, database, and word processing software as well as web-based applications.

Ability to learn new computer software programs and attend training in other areas of job knowledge deemed necessary by supervisor

Ability to coach staff on reports, data systems, etc.

Ability to work weekends and evenings as needed

Ability to solve and analyze problems

Ability to self-reflect on performance and services

Ability to organize office area, projects, documents, meetings, etc.

Ability to manage time to meet deadlines, work duties, and work schedule

Ability to travel to meetings, training, service delivery, and other work sites as required to meet program needs.



The complete job description may be viewed at www.ccrpc.org/rpcjobs



Schedule: 8:00 a.m. - 4:30 p.m., M-F (Flexibility is necessary to support the goals of the early childhood program.)



Status: Full-Time (37.5 hours per week)



Paygrade: Non-Exempt/3



Starting Wage: $19.34 - $21.00



Competitive benefits, health insurance, dental insurance, retirement, tuition reimbursement, high-quality programming, and great work environment!



Applicants may apply at: www.ccrpc.org/rpcjobs



CCRPC is EEO/AA/ADA employer.

Keywords: Champaign County, Champaign , Administrative Assistant - Early Childhood, Administration, Clerical , Urbana, Illinois