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Executive Administrative Assistant

Company: Innovate 217 Real Estate Team with Keller Williams
Location: Urbana
Posted on: September 23, 2022

Job Description:

We're looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You'll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!


Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
Manage office duties such as organizing filing systems and ordering office equipment and supplies
Act as the main point of contact the high-level executive
Support an executive with meeting preparation and take minutes
Perform basic bookkeeping duties
What will you do?
These are the standards a well-above-average performer will maintain or exceed:
--- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
--- Oversee all contracts through closing
--- Create and maintain an operations manual that documents all systems and standards
--- Coordinate the purchase, installation, and maintenance of all office equipment
--- Be the first point of contact in handling customer inquiries or complaints
--- Keep the lead agent informed regarding any problems or issues that need to be handled

Essential duties and responsibilities
--- System development, implementation, and management
--- Information management
--- Oversight of contracts through closing
--- Customer/Vendor relations

--- Lead Agent - daily
--- Agent Team - daily
--- Administrative Team (as appropriate to team structure) - daily
--- Buyers/Sellers/Vendors - as appropriate

--- Strong written and verbal communication skills
--- Exceptional organizational and project management abilities
--- Great ability to focus
--- Concerned about doing things the right way
--- Calm under pressure
--- Learning-based
--- Service-based attitude
--- Proven ability to succeed
--- High school graduate
--- A real estate license is preferred but not necessary
--- 1-3 years of service and management experience
--- 3-5 years of administrative experience
--- Computer skills and social media experience is a big plus


Possess a high school diploma, G.E.D. or equivalent
Familiar with Microsoft Office
2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
Excellent communication skills, time management skills, interpersonal skills, and organizational skills
Accustomed to working on strict deadlines and handling confidential information

About Company:
The mission of the our team is to innovate the real estate experience by providing superior service with integrity through the buying, building, and selling events of your life; inspire our clients by teaching them to build wealth through real estate; and contribute to our community through impactful giving.

Knowledge we've gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it's selling a home, searching for a home, or negotiating a contract, each member of the our team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

Keywords: Innovate 217 Real Estate Team with Keller Williams, Champaign , Executive Administrative Assistant, Administration, Clerical , Urbana, Illinois

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