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Office Administrator

Company: Champaign Urbana Symphony Orchestra
Location: Champaign
Posted on: September 24, 2022

Job Description:

Established in 1959, the Champaign-Urbana Symphony Orchestra is the professional orchestra in residence at Krannert Center for the Performing Arts at the University of Illinois. CUSO is an independent nonprofit organization. We are seeking a qualified individual with business experience to work 15 hours/week in the CUSO office. The Office Administrator is responsible for performing a range of general clerical, bookkeeping, and administrative duties to assist in managing the orchestra's business operations for accounts receivable, accounts payable, donor record-keeping, and other support functions. The position requires a range of general clerical, accounting, bookkeeping, and data-entry skills. Confidentiality, excellent organizational skills, and accuracy are important qualifications for this position, as well as good customer relations and communications skills. Proficiency in Microsoft Office and Quickbooks required. This position pays an hourly rate of $20.00, $15,600.00 annually. For the complete job description and application information, visit our website at cusymphony.org. To apply, submit resume and cover letter by by September 16, 2022.Job Type: Part-timeSalary: $20.00 per hour*JOB DUTIES AND RESPONSIBILITIES**Bookkeeping** Experience with accounting software such as Quickbooks preferred.* Maintain accurate records for vendors, customers, and employees.* Accounts payable: match vendor invoices to purchase orders, record expenses, and generate checks for the Executive Director to approve and the CUSO Treasurer to sign.* Accounts receivable: record receivables, make bank deposits, and provide weekly reports.* Maintain accuracy of income and expense accounting.* Orchestra Payroll: work with Operations Manager to generate orchestra payroll for Executive Director to approve and CUSO Treasurer to sign.* Employee payroll: issue employee checks for Executive Director to approve and the CUSO Treasurer to sign.* Generate standard financial reports and statements from Quickbooks.* Assist accountant as directed for their work in generating W-2 and 1099 forms, orchestra's income tax returns, and audits.* Keep all financial matters strictly confidential.*Administration ** Adhere to sound financial and administrative policies and procedures and internal controls for accounting, auditing, budgeting, purchasing, inventories, payroll, and administrative services functions.* Submit monthly state and federal payroll tax payments online.* Maintain electronic files of bank statements and financial records.* Maintain Orchestra's annual insurance policy renewals, approved by Executive Director.* Process Orchestra's annual reporting to BMI and ASCAP.* Process Orchestra's annual memberships with League of American Orchestras and Illinois Council of Orchestras.* Draft correspondence and documents as may be assigned by the Executive Director.* Assist the Executive Director and CUSO Treasurer to prepare monthly financial statements and other reports.* Perform other duties as assigned by the Executive Director.*Donor Record-Keeping and Development Support** Maintain accurate donor data base records of donations received by the Orchestra.* Generate donor acknowledgement letters for Executive Director to sign.* Generate donation reports from the database as needed.* Take reservations and process payments for fundraiser events as needed.*Hours and Compensation** This is a part-time, hourly position requiring 15-hours per week, generally in the CUSO office.* Some evening and weekend hours as needed for concerts and fundraiser events.* All hours worked will be compensated.* The schedule will be determined by the employee and the Executive Director.* Compensation is $20.00 hourly, $15,600.00 annually.* Holiday pay benefit: includes 27 hours of paid time-off for holidays.Job Type: Part-timePay: $20.00 per hour

Keywords: Champaign Urbana Symphony Orchestra, Champaign , Office Administrator, Administration, Clerical , Champaign, Illinois

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