Administrative Assistant
Company: Stefanini Group
Location: Champaign
Posted on: April 3, 2026
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Job Description:
Details: Stefanini Group is hiring! Stefanini is looking for an
Administrative Assistant in Champaign, IL (ONSITE) For quick apply,
please reach out to Avneesh Katiyar Call: (248)582-6528 / Email:
Avneesh.Katiyar@stefanini.com Open for W2 candidates only! Work
Location Full onsite role: 2021 S. First Street, Suite 201,
Champaign, IL 61820 Responsibilities Site Director Support: Manage
site/ team calendar, prioritizing and coordinating meetings.
Prepare and edit correspondence, presentations, and reports for
leadership. Act as a liaison between project teams. Help coordinate
equipment and software access requests for incoming interns.
Process office supply orders and help with budget tracking under
staff guidance. Create internal documentation and Standard
Operating Procedures (SOPs) as needed to support consistent
workflows, onboarding, and knowledge transfer. Develop promotional
materials and summary data to showcase site activities, intern
impact, and program highlights for internal stakeholders and
executive reporting Financial Administration: Oversee process for
payment of invoices and coordinate with finance/master shopper.
Assist in budget preparation. Generate financial reports and
analysis for leadership review Team Administration: Coordinate
onboarding processes for new hires. Maintain digital employee
records and assist with HR documentation. Support recruitment
efforts by managing job postings and initial candidate screenings.
Event Planning: Organize and coordinate meetings, webinars, and
online events. Manage logistics for conferences and team-building
activities Data Management and Reporting: Generate regular reports
on key performance indicators (KPIs) for leadership. Analyze data
to identify trends and areas for improvement. Shift: Monday -
Friday, 9:00 AM to 5:00 PM Details: Qualifications Bachelor's
degree in Business Administration or related field preferred.
Proven experience as a high-level administrative assistant, virtual
assistant, or operations coordinator. Strong proficiency in
Microsoft Office Suite, and project management tools. Experience
with WordPress and basic website management. Excellent written and
verbal communication skills. Advanced organizational and time
management abilities. Analytical mindset with strong
problem-solving skills. Ability to work independently and manage
multiple priorities. Listed salary ranges may vary based on
experience, qualifications, and local market. Stefanini takes pride
in hiring top talent and developing relationships with our future
employees. Our talent acquisition teams will never make an offer of
employment without having a phone conversation with you. Those
face-to-face conversations will involve a description of the job
for which you have applied. We also speak with you about the
process including interviews and job offers. About Stefanini Group
The Stefanini Group is a global provider of offshore, onshore, and
nearshore outsourcing, IT digital consulting, systems integration,
application, and strategic staffing services to Fortune 1000
enterprises around the world. Our presence is in countries like the
Americas, Europe, Africa, and Asia, and more than four hundred
clients across a broad spectrum of markets, including financial
services, manufacturing, telecommunications, chemical services,
technology, public sector, and utilities. Stefanini is a CMM level
5, IT consulting company with a global presence. We are a CMM Level
5 company. LI-AK1 LI-ONSITE
Keywords: Stefanini Group, Champaign , Administrative Assistant, Administration, Clerical , Champaign, Illinois
