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Office Support Assistant - University of Illinois Extension - Champaign, IL (114686)

Company: University of Illinois at Urbana Champaign
Location: Champaign
Posted on: May 17, 2019

Job Description:

Description: Office Support Assistant - University of Illinois Extension Units 12 & 13 Cluster - Champaign, IL (Champaign County - Unit 13) University of Illinois at Urbana-Champaign Primary Position Function/Summary: Works under general supervision to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods, the ability to operate a variety of office equipment, and the ability to operate computer systems, such as Microsoft Office, adobe, and university based software packages. Performs clerical duties, minor book keeping, updating of volunteer unit database and other office duties as directed by the Business Manager and/or the current Office Support Associate. Assists with large volunteer programs with over 1000 screened volunteers. Types and edits for errors final copies of Extension, educational material, newsletters and flyers. Receives visitors and answers telephones for staff; refers inquiries to appropriate persons or responds to calls for factual information. Collects and prepares routine statistical information concerning Extension programs (such as membership rolls, program evaluations, civil rights files and awards). Answers both oral and written inquiries, providing standard information related to various program areas, university policies, and office procedures. Composes and types letters of a routine, factual nature regarding Extension program areas. Makes meeting and other physical arrangements for conferences, tours, or workshops as directed. Maintains County mailing and email lists; adds and drops names from master lists. Maintains subject matter files of Extension pamphlets, brochures, newsletters, and related materials; provides materials to the public upon request. Maintains inventory of office supplies and prepares orders as needed. Responsible for petty cash box and selling of publications out of the Extension office. Performs related duties as assigned. Minimum Qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling six (6) months of experience in the categories below: a. Work experience performing office/clerical activities, including use of computer systems b. college or university course work in any curriculum twelve (12) semester hours six (6) months To view more information about this Civil Service classification: https://www.sucss.illinois.gov/documents/ClassSpecs/htm/spec0845.htm This Office Support Assistant position is a 100%-time, benefits-eligible civil service position. The work schedule is to be determined (37.5 hours per week, 12 months per year). The minimum salary is $16.08 per hour. Application Procedures: To apply, submit a Civil Service application at jobs.illinois.edu and Exam Request Form for OFFICE SUPPORT ASSISTANT - Champaign, IL Extension . Please include all relevant work/volunteer experience coordinating educational and/or community programs or activities. This information should be included in the Experience portion of the application. Documents such as college transcripts (unofficial are accepted), resumes, driver's license (copy of both sides), professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam. Please monitor your email (including spam or junk mail ) for testing and other correspondence from SHR-TESTINGmx.uillinois.edu and shruillinois.edu . For further information regarding application procedures, contact Staff Human Resources at 217-333-2137 or jobsillinois.edu . This is a security-sensitive position. Comprehensive background checks, including but not limited to a criminal conviction information check, a CANTS check, and a review of the Registered Sex Offender list, will be conducted. The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Other pre-employment assessments may be required, depending on the classification of Civil Service employment. The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO . College Name or Administrative Unit:University Extension Category:9-Off-Campus Title:Office Support Assistant - University of Illinois Extension - Champaign, IL (114686) Open Date:05/07/2019 Close Date:05/22/2019 Organization Name:Unit 13

Keywords: University of Illinois at Urbana Champaign, Champaign , Office Support Assistant - University of Illinois Extension - Champaign, IL (114686), Administration, Clerical , Champaign, Illinois

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