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Office Support Associate - University of Illinois Extension - Pittsfield, IL (114617)

Company: University of Illinois at Urbana Champaign
Location: Champaign
Posted on: May 17, 2019

Job Description:

Description: Office Support Associate - University of Illinois Extension Units 14 & 15 Cluster - Pittsfield, IL (Pike County - Unit 14) University of Illinois at Urbana-Champaign Primary Position Function/Summary: This Office Support Associate supports the implementation of University of Illinois Extension programming in the counties of Adams, Brown, Hancock, Pike and Schuyler by performing clerical duties. The primary responsibilities of this position are to assist County Director with management of University of Illinois Foundation funds within Unit 14, to serve as the primary SNAP-Ed clerical staff role, to assist with 4-HDMS data management, and to assist staff with submitting reimbursement requests to campus. Additional clerical responsibilities include a wide variety of organizational tasks, computer skills, and supervision of clerical extra help staff. Assist with 4-H enrollment and files using the 4-HDMS program and 4-H Online. Work with Unit 14 4-H program staff to make sure enrollment data is current. Utilize the 4-HDMS and 4-H Online programs to manage county 4-H fairs, state fair entries, and other 4-H events for members and volunteers. Participate in 4-H team meetings by taking, transcribing, and disseminating notes. Participate in monthly staff meetings by taking transcribing, and disseminating notes. Assist with preparation of annual premium reports for counties in Unit 14. Provide clerical assistance and support to SNAP-Ed staff in Unit 14, as well as the Regional SNAP-Ed Educator and Visiting ISBE Outreach Associate housed in Adams County Office and the Unit SNAP-Ed Educator housed in the Schuyler County Office. Monitor and assist with management of SNAP-Ed funds for Unit 14. Make hotel and flight arrangements for staff without TCards. Assist County Director in working with Unit 4-H and Extension Foundations and tracking income and expenses for Foundation funds within the University of Illinois Foundation. Responsible for financial transactions including preparation of requisitions, travel vouchers, invoice vouchers, purchase orders and reimbursement forms. Review vouchers for accuracy. Post and maintain accounts and records. Assist County Director by submitting financial statements. Assist in the development and maintenance of mailing lists, records and filing systems. Devise forms, compose letters, and compile factual reports from general instruction, exercising judgment and originality such as designing office forms, assembling annual progress reports requesting factual information or preparing meeting agenda items. Makes arrangements for meetings, conferences, and events following general instructions. Review incoming mail and on basis of content, redirect, respond or obtain additional information. Screen calls and visitors for superiors; determine needs and personally handles routine inquiries, requests or problems. Provide factual information gathered from a number of readily available sources. Participate in professional development opportunities as time and budget constraints allow. Perform duties in a professional manner when communicating with staff and public. Maximize skills in the core software packages by University of Illinois Extension. Operate general office machinery. Assign and review work performed by other clerical employees of same or lower rank. Supervise volunteers. Assist with coordinating and scheduling meetings for volunteer groups such as HCE, Master Gardeners, 4-H Leaders, etc. Assume additional related responsibilities to enhance the mission of the unit. Perform related duties as assigned. Minimum Qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling one (1) year and six (6) months of experience in the categories below: a. work experience performing office/clerical activities, including use of computer systems b. college or university coursework in any curriculum twelve (12) semester hours six (6) months twenty-four (24) semester hours twelve (12) months thirty-six (36) semester hours eighteen (18) months Note: Amounts of experience or training less than those listed above should be converted to decimal equivalents of 1.0 unit and added together when computing combinations of the different types of preparation. For more information about this Civil Service classification: https://www.sucss.illinois.gov/documents/ClassSpecs/htm/spec0845.htm This Office Support Associate position is a 100%-time, benefits-eligible civil service position. The work schedule is to be determined (37.5 hours per week, 12 months per year). The minimum salary is $16.80 per hour. Application Procedures: To apply, submit a Civil Service application at jobs.illinois.edu and an exam request form for OFFICE SUPPORT ASSOCIATE - Pittsfield, IL Extension . Please include all relevant work/volunteer experience coordinating educational and/or community programs or activities. This information should be included in the Experience portion of the application. Documents such as college transcripts (unofficial are accepted), resumes, driver's license (copy of both sides), professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam. Please monitor your email (including spam or junk mail ) for testing and other correspondence from SHR-TESTINGmx.uillinois.edu and shruillinois.edu . For further information regarding application procedures, contact Staff Human Resources at 217-333-2137 or jobsillinois.edu . This is a security-sensitive position. Comprehensive background checks, including but not limited to a criminal conviction information check, a CANTS check, and a review of the Registered Sex Offender list, will be conducted. The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Other pre-employment assessments may be required, depending on the classification of Civil Service employment. The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO . College Name or Administrative Unit:University Extension Category:9-Off-Campus Title:Office Support Associate - University of Illinois Extension - Pittsfield, IL (114617) Open Date:05/06/2019 Close Date:05/21/2019 Organization Name:Unit 14

Keywords: University of Illinois at Urbana Champaign, Champaign , Office Support Associate - University of Illinois Extension - Pittsfield, IL (114617), Administration, Clerical , Champaign, Illinois

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