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Occupancy Processor

Company: Related Companies
Location: Champaign
Posted on: February 13, 2020

Job Description:

Responsibilities Role Summary: The Occupancy Specialist is responsible, under the supervision and direction of the Property Manager, for the leasing of apartments, applications processing, accurate tracking of leasing data and completion of related reports in compliance with all company policies and procedures and with all applicable Equal Employment Opportunity, Fair Housing and Human Rights statutes. Location: Champaign, IL About The Community: Round Barn Manor is a 150+ unit affordable residential community. DUTIES AND RESPONSIBILITIES: Participates in all marketing and leasing functions related to all affordable housing programs and applications, including remarketing assessments. Facilitates the renewal and recertification process for all program participants. Interviews and processes applications for new move-ins and lease-up of vacant units. Resident retention including the renewal process and move-in orientations. Prepares all required and agency reports Ensures accuracy of recorded information about each affordable housing program. Site specific administration and compliance. Initiates new ideas, methods and systems related to affordable housing processing. Special projects and tasks. Specific Site and Leasing and Recertification Administration Tasks Maintains an accurate up-to-date status of rental units, including availability of units and supply status reports to the Property Manager on a weekly basis. Assures applications are received, date stamped and logged. Accurately maintains the Applicant Logbook, assigning numbers in the order applicants are received. Thoroughly reviews applications to ensure that all information is correctly and completely shown. Ensures that applications are processed timely and if applicable, in application order. Thoroughly understands all site regulatory programs and implements leasing criteria and the income bands of eligibility and clearly explains them to prospective residents. Interviews applicants utilizing the Applicant Checklist. Responsible for processing of all applicant files for move in by conducting household interview, obtaining 3rd party verifications, tracking responses, confirming eligibility and preparing files appropriately for Property Manager for lease and certification signing. Tracks progress of all applications in process for units available and acts to expedite completion of said files within program parameters. Maintains a minimum required number of approved files at all times for all tax credit waiting lists. Approves/denies applications based on the leasing criteria and program requirements. Assures that all leases and addendums are properly signed. Assures proper tenant file set up. Maintains accurate, up-to-date waiting and transfer lists (if applicable). Resident Retention and Recertification Conducts and monitors new resident orientations and move in inspections to ensure that all are in accordance with RMC’s standards and that all residents have a clear understanding of all unit, building, and property features and procedures. Conducts new resident orientations, including a thorough explanation of all lease provisions and an item-by-item review of the house rules. Increases the resident retention rate by following renewal and recertification procedures Special Projects and Tasks Completes special projects and tasks as assigned by the District Manager or Property Manager. Qualifications Knowledge and Skills: Must have knowledge, understanding and experience in affordable housing certifications and/or leasing. Two+ years affordable housing experience preferred but not required. Strong leadership, organizational and administrative skills. Self-starter with the ability to work independently and within a team. Must be able to prioritize and handle multiple tasks. Working knowledge of all Microsoft Office applications. Knowledge of OneSite operating software desired. Knowledge of HUD Section 8 programs and certification processing – voucher and HAP processing and submission a plus CERTIFICATIONS: Qualified candidates will have both a Certified Occupancy Specialist (COS) designation and a Tax Credit Specialist (TCS) designation #CB #CB2 #APMS1 #GLMS1 Related is an Equal Opportunity Employer Overview Related Affordable is the division of Related Companies that develops, acquires and preserves affordable housing throughout the nation. Affordable housing laid the foundation of Related Companies, and its broad portfolio of award-winning affordable and mixed-income developments demonstrate the company’s continuing ability to create affordable housing opportunities in a variety of geographically, economically and socially diverse neighborhoods. Related owns and operates a portfolio of more than 60,000 affordable and workforce housing units.

Keywords: Related Companies, Champaign , Occupancy Processor, Other , Champaign, Illinois

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