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Administrative Assistant

Company: Intertek
Location: Champaign
Posted on: January 12, 2021

Job Description:

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices and over 43,000 people in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers%26rsquo; operations and supply chains. Intertek Total Quality Assurance expertise, delivered consistently with precision, pace and passion, enabling our customers to power ahead safely. Intertek Champaign Laboratory is a member of the Food Services division of Intertek family. It is a leading entity dedicated to nutraceuticals and functional ingredients testing. The Lab is ISO 17025 certificated and in compliance with cGMP. It provides high qualitied analytical testing services in nutraceutical, botanical and cosmetics industry, using both traditional and advanced technology, including: HPLC, LC/MS, GC, GC/MS, ICP, microbiology and more. The Administrative Assistant is responsible for performing all assigned and routine tasks in accordance with the company SOPs and relevant regulatory requirements to include Good Manufacture Practice (GMP). The Administrative Assistant is expected to perform all routine functions in accordance with the instructions provided by the management. These functions should be performed without reminder, with attention to detail, and in a timely fashion.DUTIES:This is multi-task role. The main functions include, but not limited to:* Perform general front desk duties, including greeting and directing all visitors, vendors, clients, and job candidates and answering incoming calls to the front desk in a professional manner.* Perform general administrative functions such as making photocopies, filing, scanning, and organizing company events and parties.* Perform administrative support duties, including inventory and refill of office and lab supply, coordinating lab cleaning service, shipping, storage, disposal.* Perform daily purchasing tasks, including maintaining vendor accounts, requesting quotes, processing requests placing orders and documentation.* Perform client support, including communication with clients on testing status update, pricing, paperwork, generating and submitting analytical reports.* Interact regularly with Intertek managers and team leaders with a professional attitude to ensure action items and internal deliverables are on track.* Compose and prepare confidential correspondence.* Maintain a proper filing system for pertinent management documents.* Assist in maintaining laboratory calendar(s) in current and accurate status.* Help set up and coordinate meetings and maintain meeting minutes for Management and Operations as requested.* Understand and comply with all safety procedures applicable to the type of work performed.* Work with all laboratory personnel to maintain a safe and clean working environment.* Performs all other related duties as assigned.Job Requirements:REQUIREMENTS:* High School Diploma required; Bachelor degree or completion of some college level courses preferred* 2+ years experience in an office or administrative setting preferred* Accounting and invoicing experience preferred* Excellent prioritization, organization, and time management skills..* Excellent communication skills- written and verbal.* Ability to analyze and solve problems.* Must be detail oriented.* Excellent team player.* Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities.* Ability to type quickly and accurately.* Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.* Proficiency in 2010 Microsoft Office Outlook, Word, Excel, and PowerPoint.A career with Intertek means joining a global network of professionals dedicated to bringing quality and safety to life.Our vision is to become the world%26rsquo;s most trusted partner for Quality Assurance and we offer our employees the chance to make an impact with attractive growth opportunities in this industry on a global scale.We offer a salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.LI-JCIntertek is a drug-free workplace. As a condition of employment, all hires are required to pass a pre-employment drug test.

Keywords: Intertek, Champaign , Administrative Assistant, Other , Champaign, Illinois

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