Human Resources Assistant (Recruitment and Placement)

Company: Veterans Affairs, Veterans Health Administration
Location: Danville
Posted on: January 27, 2023

Job Description:

Summary The position provides network-wide human resources support work in the VISN Strategic Business Unit (SBU) that entails determining the approach and methods needed to staff positions at a specific grade level, process personnel actions, and ensure related staffing functions are completed in a time fashion. Responsibilities Major Duties Include: GS-05 Level: At the GS-05 developmental level, the incumbent has knowledge of, and skill in applying, a standardized body of HR rules, procedures, and operations concerning recruitment and placement sufficient to: Answering inquiries concerning merit promotion procedure, procedures for reinstatement or transfer to another Federal Agency, and job vacancies for which application are being accepted. Identifying whether test needs to be administered. Identify whether employees applying for promotions meet the time-in-grade requirements. Identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request. Accomplishing routine support tasks within the HR office. Providing routine information. Requesting HR records from the records center. Initiating HR actions. Maintaining files and/or employee records, position descriptions, training records, or other HR items; and Using a personal computer, terminal, and office software programs to enter data, complete forms, and correct errors and omissions in HR documents, files, and records as needed. GS-06 Level: At the GS-06 developmental level, the incumbent has knowledge of, and skill in applying, a standardized body of HR rules, procedures, and operations concerning recruitment and placement sufficient to: Answering inquiries concerning merit promotion procedure, procedures for reinstatement or transfer to another Federal Agency, and job vacancies for which application are being accepted. Identifying whether test needs to be administered. Identify whether employees applying for promotions meet the time-in-grade requirements. Identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request. Accomplishing routine support tasks within the HR office. Providing routine information. Requesting HR records from the records center. Initiating HR actions. Maintaining files and/or employee records, position descriptions, training records, or other HR items; and Using a personal computer, terminal, and office software programs to enter data, complete forms, and correct errors and omissions in HR documents, files, and records as needed. GS-07 Level: At the GS-07 full performance level the incumbent has knowledge of, and skill in applying, a standardized body of HR rules, procedures, and operations concerning recruitment and placement sufficient to: Conducting recruitment/examining activities for assigned positions (GS-7 & below and Wage Grade) to include developing competency criteria, job analysis (JA), job announcements, etc. Amends established JAs with prior approval. Reviews applications for corresponding qualification competencies or skill match. Adheres to procedures for verifying veterans' preference and clearing CTAP and ICTAP register prior to preparing the certificate of eligibles. Forwards the certificates of eligibles to the selecting official and coordinates with them regarding agency procedures for selecting a candidate for the vacancy(s). Ensures the selectee(s) meets all regulatory and legal obligations for proposed appointments to include eligibility for Federal benefits, probationary prerequisites, and ability to meet special requirements such as security clearances, age or physical prerequisites, and ability to meet special requirement. Secures all required documentation i.e. proof of citizenship transcripts etc. Sends notice of results to remaining applicants; and Prepares files for announcement close out (i.e., copy of JA, lists of all applicants and their applications, list of eligibles referred, evidence of CTAP & ICTAP clearance, etc.) Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday to Friday 8:00am to 4:30pm Compressed/Flexible: Will be discussed during Interview Telework: Ad Hoc Telework is authorized Virtual: This is not a virtual position. Position Description/PD#: Human Resources Assistant (Recruitment and Placement)/PD99947S Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/27/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Grade Requirements: GS-05 Level: GS-05 Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization that equipped you with the particular knowledge, skill, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Examples of specialized experience would typically include but are not limited to: Tracking, coordinating, updating, editing, compiling and maintaining files and records; Clerical and administrative skills such as records management; Skill in using computer applications for functions such as word processing, spread sheets and database management; Skill in time management, multi-tasking and organization; and Communication and interpersonal relation skills sufficient to appropriately and courteously relate to internal and external customers both verbally and in writing. OR, GS-05 Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years of education above the high school level leading to a bachelor's degree. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. (TRANSCRIPTS REQUIRED) OR, GS-05 Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school education. (TRANSCRIPTS REQUIRED) GS-06 Level: GS-06 Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization that equipped you with the particular knowledge, skill, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Examples of specialized experience would typically include but are not limited to: Working with Human Resources requirements, procedures, operations, and terminology; Working with HR functions and sections within HR (e.g. recruitment, classification, benefits, etc.); Utilizing automated systems such as Microsoft Word, Excel, Access programs, and web-based systems; Processing requests for personnel action; Working with office management procedures including organization of regulatory materials, files, and records; Making decisions, resolving problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures; preparing paperwork for new employees; Providing in-processing services for new employees; Providing a wide range of information with respect to employee benefit programs such as health benefits, life insurance, thrift savings plan; Providing information to employees on special program entitlements, and Application procedures for merit promotion consideration, reinstatement, transfer, etc. GS-07 Level: GS-07 Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization that equipped you with the particular knowledge, skill, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Examples of specialized experience would typically include but are not limited to: Answering inquiries concerning merit promotion procedure, procedures for reinstatement or transfer to another Federal Agency, and job vacancies for which application are being accepted; Identifying whether test needs to be administered; Identify whether employees applying for promotions meet the time-in-grade requirements; Identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request; Accomplishing routine support tasks within the HR office; Providing routine information; Requesting HR records from the records center; Initiating HR actions; Maintaining files and/or employee records, position descriptions, training records, or other HR items; and Using a personal computer, terminal, and office software programs to enter data, complete forms, and correct errors and omissions in HR documents, files, and records as needed. Proficiency Requirement: In addition to meeting experience and/or education requirements, applicants for this position must show possession of the following skill. Ability to type 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. You will be rated on the following Competencies for this position: Computer Skills Customer Service (Clerical/Technical) Recruitment/Placement Writing Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:The work is primarily sedentary and does not require any special physical effort. Some work may require periods of walking, standing, bending, and carrying light items such as files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at the grade GS-6 and GS-7 level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Champaign , Human Resources Assistant (Recruitment and Placement), Other , Danville, Illinois