Human Resources Assistant (Recruitment and Placement)
Company: Veterans Affairs, Veterans Health Administration
Location: Danville
Posted on: January 27, 2023
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Job Description:
Summary The position provides network-wide human resources
support work in the VISN Strategic Business Unit (SBU) that entails
determining the approach and methods needed to staff positions at a
specific grade level, process personnel actions, and ensure related
staffing functions are completed in a time fashion.
Responsibilities Major Duties Include: GS-05 Level: At the GS-05
developmental level, the incumbent has knowledge of, and skill in
applying, a standardized body of HR rules, procedures, and
operations concerning recruitment and placement sufficient to:
Answering inquiries concerning merit promotion procedure,
procedures for reinstatement or transfer to another Federal Agency,
and job vacancies for which application are being accepted.
Identifying whether test needs to be administered. Identify whether
employees applying for promotions meet the time-in-grade
requirements. Identifying appropriate regulatory codes, nature of
action, and the appropriate pay step to be entered on the HR action
request. Accomplishing routine support tasks within the HR office.
Providing routine information. Requesting HR records from the
records center. Initiating HR actions. Maintaining files and/or
employee records, position descriptions, training records, or other
HR items; and Using a personal computer, terminal, and office
software programs to enter data, complete forms, and correct errors
and omissions in HR documents, files, and records as needed. GS-06
Level: At the GS-06 developmental level, the incumbent has
knowledge of, and skill in applying, a standardized body of HR
rules, procedures, and operations concerning recruitment and
placement sufficient to: Answering inquiries concerning merit
promotion procedure, procedures for reinstatement or transfer to
another Federal Agency, and job vacancies for which application are
being accepted. Identifying whether test needs to be administered.
Identify whether employees applying for promotions meet the
time-in-grade requirements. Identifying appropriate regulatory
codes, nature of action, and the appropriate pay step to be entered
on the HR action request. Accomplishing routine support tasks
within the HR office. Providing routine information. Requesting HR
records from the records center. Initiating HR actions. Maintaining
files and/or employee records, position descriptions, training
records, or other HR items; and Using a personal computer,
terminal, and office software programs to enter data, complete
forms, and correct errors and omissions in HR documents, files, and
records as needed. GS-07 Level: At the GS-07 full performance level
the incumbent has knowledge of, and skill in applying, a
standardized body of HR rules, procedures, and operations
concerning recruitment and placement sufficient to: Conducting
recruitment/examining activities for assigned positions (GS-7 &
below and Wage Grade) to include developing competency criteria,
job analysis (JA), job announcements, etc. Amends established JAs
with prior approval. Reviews applications for corresponding
qualification competencies or skill match. Adheres to procedures
for verifying veterans' preference and clearing CTAP and ICTAP
register prior to preparing the certificate of eligibles. Forwards
the certificates of eligibles to the selecting official and
coordinates with them regarding agency procedures for selecting a
candidate for the vacancy(s). Ensures the selectee(s) meets all
regulatory and legal obligations for proposed appointments to
include eligibility for Federal benefits, probationary
prerequisites, and ability to meet special requirements such as
security clearances, age or physical prerequisites, and ability to
meet special requirement. Secures all required documentation i.e.
proof of citizenship transcripts etc. Sends notice of results to
remaining applicants; and Prepares files for announcement close out
(i.e., copy of JA, lists of all applicants and their applications,
list of eligibles referred, evidence of CTAP & ICTAP clearance,
etc.) Promotion Potential: The selectee may be promoted to the full
performance level without further competition when all regulatory,
qualification, and performance requirements are met. Selection at a
lower grade level does not guarantee promotion to the full
performance level. Work Schedule: Monday to Friday 8:00am to 4:30pm
Compressed/Flexible: Will be discussed during Interview Telework:
Ad Hoc Telework is authorized Virtual: This is not a virtual
position. Position Description/PD#: Human Resources Assistant
(Recruitment and Placement)/PD99947S Requirements Conditions of
Employment You must be a U.S. Citizen to apply for this job All
applicants tentatively selected for VA employment in a testing
designated position are subject to urinalysis to screen for illegal
drug use prior to appointment. Applicants who refuse to be tested
will be denied employment with VA. Selective Service Registration
is required for males born after 12/31/1959 You may be required to
serve a probationary period Subject to background/security
investigation Selected applicants will be required to complete an
online onboarding process Participation in the seasonal influenza
vaccination program is a requirement for all Department of Veterans
Affairs Health Care Personnel (HCP) Participation in the
Coronavirus Disease 2019 (COVID-19) vaccination program is a
requirement for all Veterans Health Administration Health Care
Personnel (HCP) - See "Additional Information" below for details.
Qualifications To qualify for this position, applicants must meet
all requirements by the closing date of this announcement,
01/27/2023. Time-In-Grade Requirement: Applicants who are current
Federal employees and have held a GS grade any time in the past 52
weeks must also meet time-in-grade requirements by the closing date
of this announcement. For a GS-06 position you must have served 52
weeks at the GS-05. For a GS-07 position you must have served 52
weeks at the GS-06. An SF-50 that shows your time-in-grade
eligibility must be submitted with your application materials. If
the most recent SF-50 has an effective date within the past year,
it may not clearly demonstrate you possess one-year time-in-grade,
as required by the announcement. In this instance, you must provide
an additional SF-50 that clearly demonstrates one-year
time-in-grade. You may qualify based on your experience and/or
education as described below: Grade Requirements: GS-05 Level:
GS-05 Specialized Experience: You must have one (1) full year of
specialized experience equivalent to at least the next lower grade
GS-04 in the normal line of progression for the occupation in the
organization that equipped you with the particular knowledge,
skill, and abilities to perform successfully the duties of the
position, and that is in or related to the work of the position to
be filled. Examples of specialized experience would typically
include but are not limited to: Tracking, coordinating, updating,
editing, compiling and maintaining files and records; Clerical and
administrative skills such as records management; Skill in using
computer applications for functions such as word processing, spread
sheets and database management; Skill in time management,
multi-tasking and organization; and Communication and interpersonal
relation skills sufficient to appropriately and courteously relate
to internal and external customers both verbally and in writing.
OR, GS-05 Education: Applicants may substitute education for the
required experience. To qualify based on education for this grade
level you must have successfully completed four (4) years of
education above the high school level leading to a bachelor's
degree. This education must have been obtained in an accredited
business, secretarial or technical school, junior college, college
or university. (TRANSCRIPTS REQUIRED) OR, GS-05 Combination:
Applicants may also combine education and experience to qualify at
this level. You must have a combination of specialized experience
and education beyond high school education. (TRANSCRIPTS REQUIRED)
GS-06 Level: GS-06 Specialized Experience: You must have one (1)
full year of specialized experience equivalent to at least the next
lower grade GS-05 in the normal line of progression for the
occupation in the organization that equipped you with the
particular knowledge, skill, and abilities to perform successfully
the duties of the position, and that is in or related to the work
of the position to be filled. Examples of specialized experience
would typically include but are not limited to: Working with Human
Resources requirements, procedures, operations, and terminology;
Working with HR functions and sections within HR (e.g. recruitment,
classification, benefits, etc.); Utilizing automated systems such
as Microsoft Word, Excel, Access programs, and web-based systems;
Processing requests for personnel action; Working with office
management procedures including organization of regulatory
materials, files, and records; Making decisions, resolving problems
or discrepancies based on knowledge of personnel processing rules,
regulations, and procedures; preparing paperwork for new employees;
Providing in-processing services for new employees; Providing a
wide range of information with respect to employee benefit programs
such as health benefits, life insurance, thrift savings plan;
Providing information to employees on special program entitlements,
and Application procedures for merit promotion consideration,
reinstatement, transfer, etc. GS-07 Level: GS-07 Specialized
Experience: You must have one (1) full year of specialized
experience equivalent to at least the next lower grade GS-06 in the
normal line of progression for the occupation in the organization
that equipped you with the particular knowledge, skill, and
abilities to perform successfully the duties of the position, and
that is in or related to the work of the position to be filled.
Examples of specialized experience would typically include but are
not limited to: Answering inquiries concerning merit promotion
procedure, procedures for reinstatement or transfer to another
Federal Agency, and job vacancies for which application are being
accepted; Identifying whether test needs to be administered;
Identify whether employees applying for promotions meet the
time-in-grade requirements; Identifying appropriate regulatory
codes, nature of action, and the appropriate pay step to be entered
on the HR action request; Accomplishing routine support tasks
within the HR office; Providing routine information; Requesting HR
records from the records center; Initiating HR actions; Maintaining
files and/or employee records, position descriptions, training
records, or other HR items; and Using a personal computer,
terminal, and office software programs to enter data, complete
forms, and correct errors and omissions in HR documents, files, and
records as needed. Proficiency Requirement: In addition to meeting
experience and/or education requirements, applicants for this
position must show possession of the following skill. Ability to
type 40 words per minute. Applicants may meet this requirement by
passing the appropriate performance test, presenting a certificate
of proficiency from a school or other organization authorized to
issue such certificates, by the Office of Personnel Management
local office, or by self-certifying their proficiency. Performance
test results and certificates of proficiency are acceptable for 3
years. Agencies may verify proficiency skills of self-certified
applicants by administering the appropriate performance test. You
will be rated on the following Competencies for this position:
Computer Skills Customer Service (Clerical/Technical)
Recruitment/Placement Writing Experience refers to paid and unpaid
experience, including volunteer work done through National Service
programs (e.g., Peace Corps, AmeriCorps) and other organizations
(e.g., professional; philanthropic; religions; spiritual;
community; student; social). Volunteer work helps build critical
competencies, knowledge, and skills and can provide valuable
training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience. Note: A full year of work is
considered to be 35-40 hours of work per week. Part-time experience
will be credited on the basis of time actually spent in appropriate
activities. Applicants wishing to receive credit for such
experience must indicate clearly the nature of their duties and
responsibilities in each position and the number of hours a week
spent in such employment. Physical Requirements:The work is
primarily sedentary and does not require any special physical
effort. Some work may require periods of walking, standing,
bending, and carrying light items such as files. For more
information on these qualification standards, please visit the
United States Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education There is no educational substitution at the grade GS-6
and GS-7 level. A transcript must be submitted with your
application if you are basing all or part of your qualifications on
education. Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here:
http://ope.ed.gov/accreditation/. If you are using foreign
education to meet qualification requirements, you must send a
Certificate of Foreign Equivalency with your transcript in order to
receive credit for that education. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional Information Receiving Service Credit or Earning Annual
(Vacation) Leave: Federal Employees earn annual leave at a rate (4,
6 or 8 hours per pay period) which is based on the number of years
they have served as a Federal employee. Selected applicants may
qualify for credit toward annual leave accrual, based on prior work
experience or military service experience. This credited service
can be used in determining the rate at which they earn annual
leave. Such credit must be requested and approved prior to the
appointment date and is not guaranteed. Special Employment
Consideration: VA encourages persons with disabilities to apply,
including those eligible for hiring under 5 CFR 213.3102(u),
Schedule A, Appointment of persons with disabilities [i.e.,
intellectual disabilities, severe physical disabilities, or
psychiatric disabilities], and/or Disabled veterans with a
compensable service-connected disability of 30% or more. Contact
the Agency Contact for information on how to apply under this
appointment authority via the Selective Placement Coordinator. The
Interagency Career Transition Assistance Plan (ICTAP) and Career
Transition Assistance Plan (CTAP) provide eligible displaced
Federal/VA competitive service employees with selection priority
over other candidates for competitive service vacancies. To be
qualified you must submit appropriate documentation (a copy of the
agency notice, your most recent performance rating, and your most
recent SF-50 noting current position, grade level, and duty
location) and be found well-qualified for this vacancy. To be
well-qualified: applicants must possess experience that exceeds the
minimum qualifications of the position including all selective
factors, and who are proficient in most of the required
competencies of the job. Information about ICTAP and CTAP
eligibility is on OPM's Career Transition Resources website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional
vacancies. Pursuant to VHA Directive 1193.01, VHA health care
personnel (HCP) are required to be fully vaccinated against
COVID-19 subject to such accommodations as required by law (i.e.,
medical, religious or pregnancy). VHA HCPs do not include remote
workers who only infrequently enter VHA locations. If selected, you
will be required to be fully vaccinated against COVID-19 and submit
documentation of proof of vaccination before your start date. The
agency will provide additional information regarding what
information or documentation will be needed and how you can request
a legally required accommodation from this requirement using the
reasonable accommodation process. If you are unable to apply online
or need to fax a document you do not have in electronic form, view
the following link for information regarding an Alternate
Application.
Keywords: Veterans Affairs, Veterans Health Administration, Champaign , Human Resources Assistant (Recruitment and Placement), Other , Danville, Illinois
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