VOLUNTEER SERVICES COORDINATOR

Company: State of Illinois
Location: Springfield
Posted on: May 1, 2024

Job Description:

Position Title: Volunteer Services Coordinator I

Agency: Abraham Lincoln Presidential Library and Museum
Closing Date/Time: 04/26/2024
Salary: $4,262-6,043.00/Monthly (Anticipated Starting Salary for Non-State Applicants: $4,262.00)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 36430

The ALPLM is filling 2 vacancies. The schedules are as follows:

1 = 8:00am to 4:30pm - Off Friday & Saturday

2 = 8:00am to 4:30pm - Off Sunday & Monday

Join A World Class Institution

The Abraham Lincoln Presidential Library and Museum (ALPLM) is hiring two (2) Volunteer Services Coordinators. This position is responsible for assisting the Marketing & Guest Experience Director and Volunteer Services Manager in implementing volunteer program strategies and services. The ideal candidate is highly organized and personable with the ability to establish and maintain continuous working relationships. The Abraham Lincoln Presidential Library and Museum is a world class institution that welcomes more than 250,000 visitors every year and houses one of the world's best collections of Lincoln-related documents, artifacts and audiovisual materials. We invite qualified applicants to apply for the position of Volunteer Services Coordinator and help ALPLM continue to chronicle the life of one of our nation's greatest Presidents and the history of Illinois.

Job Responsibilities

Provides assistive service to supervising staff of volunteers in evaluating volunteer work performance, resignation, and forms of recognition for service.

Identifies the need for volunteer services in agency programs.
Informs management and staff of the concept and potentials for utilizing volunteer resources and develops staffing plan.
Ensures each volunteer is fulfilling their assigned duties and provides forms of recognition for their service.
Provides feedback on volunteer work performance.

Maintains necessary records, reports, schedules and other administrative aids and assists in document development.

Collaborates with supervisors in the development of volunteer manuals and informational documents that outline the volunteer positions, work rules, and rules of conduct for volunteers.
Utilizes computer software to prepare and develop administrative documents.
Maintains electronic records.
Coordinates design, layout, and printing of materials with supervisors and other agency divisions.

Job Responsibilities (Continued)

Develops and applies practical skills in recruiting, interviewing and selecting volunteer applicants, and planning and coordinating their orientation and placement.

Writes job descriptions for each volunteer position.
Participates in the recruitment, selection and training of potential volunteers.
Assists in coordinating the placement of the volunteers according to their knowledge, experience, and interests.
Assists new volunteer orientations, interviews, and training sessions and ongoing continued education programming.

Prepares and sends regular correspondences to volunteers to keep them informed and updated on volunteer opportunities and needs, educational programming, and agency operations.

Participates in virtual meetings with volunteers.
Builds strong rapport with the volunteers and provides them any necessary direction or assistance to aid in completing their volunteer tasks with the intent of improving the quality of the work assigned to the volunteer program.

Job Responsibilities (Continued)

Establishes and maintains continuous working relationships with other ALPLM staff, volunteers, and the community.

Communicates the concept, objectives and potential benefits of utilizing volunteer resources to provide program services.
Provides information and data for internal evaluation of the program.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college.
Requires six months of responsible professional experience with volunteer program management, community organization or a social science field.

Preferred Qualifications

Requires working knowledge of principles and procedures in the development and utilization of community services in a volunteer services program.
Requires ability to present ideas accurately and effectively, orally and in writing.
Requires working knowledge of the principles and practices of personnel management and the learning process as they relate to the recruitment, selection, placement, training, and retention of volunteers.
Requires ability to operate a personal computer, utilize relevant software, and navigate social media.
Requires ability to participate in planning and organizing programs for utilizing volunteer workers.
Requires ability to carry out an informational program for securing public support of volunteer services.
Requires ability to establish and maintain cooperative working relationships with staff personnel, community leaders, and the general public.
Requires working knowledge of methods of supervision, organization and administration.

Conditions of Employment

Requires ability to pass a background check.
Requires ability to work at various times outside of normal office hours as needed.
Requires ability to lift objects that may weigh up to 10 pounds.
Requires ability to stand during the course of duties.

--------------------- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About Our Agency

The ALPLM is passionate in or mission to inspire civic engagement through the diverse lens of Illinois history and sharing with the world the life and legacy of Abraham Lincoln. As caretakers of a one-of-a-kind collection of artifacts, we consider our work to learn, teach and share history a great honor. The people of the ALPLM strive to employ innovate approaches to create a positive impact for the future, as it can be inspired by the past. As preservationists of Illinois' diverse history, we strive to build, maintain, and make accessible a growing record of history for today's inquisitive explorers as well as those who shall, in the future, rely on our efforts. Our learning-centered agency insists on the values of honesty and integrity, intentional leadership, equitable collaboration and transparent accountability. The ALPLM boasts pristine facilities, a creative environment, and a professional staff with a variety of backgrounds and talents.

As a State of Illinois employee, you will receive a robust benefits package that includes the following:

* A Pension Program

* Competitive Group Insurance Benefits including Health, Life, Dental and Vision insurance

* 12 Paid Sick Days annually (Sick days carry over from year to year)

* 13 paid holidays annually - 14 on even numbered years

* 12 weeks paid maternity / paternity leave

* Deferred Compensation Program - A Supplemental retirement plan

* Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP) and more.

For more information about our benefits please follow this link https//www2.illinois.gov/coms/benefits/pages/default.aspx

Work Hours: Varies (see schedules listed above)
Work Location: 212 N 6th St Springfield, IL 62701-1004
Agency Contact:

Kathleen Love

Email:Kathleen.Love@illinois.gov

Phone #217-558-8974

Job Family: Office & Administrative Support

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

Keywords: State of Illinois, Champaign , VOLUNTEER SERVICES COORDINATOR, Other , Springfield, Illinois